Wolff’s Pack Snowmobile Club Meeting Minutes
October 13, 2020 at Winkler’s Westward HO
The meeting was called to order at 7:33 p.m. by President, Paul Kuehnl.

First order of business:
The September 2020 meeting minutes were read by Matt Smits— minutes were accepted and unanimously approved.

Treasurer’s Report (Ending 8/31/2020)
Please join our club to see a copy of the Treasurer’s Report.
Mike Thoma made motion to accept the treasurers report, Paul Kuehnl approved and all approved

Social / Promotions Committee
Fox Valley Winter Expo:
It was a recommendation from the board that WP move forward with the winter expo given there is minimum financial investment to continue planning. The intent is still to have the local ‘downtown’ establishments have food/ beverages available for purchase. Club is attempting to reserve a large trailer to use as registration booth/ warming shack to be able to maintain social distancing separate from the larger crowd.
Paul Kuehnl will be in discussions with other members about condensing snowmobile show classes and will be waiting until closer to the event given current events to purchase any trophies/ prizes. The club members can and should begin collecting raffle baskets for the silent auction. More details to come as event gets closer.
**If anyone has ideas for a kids raffle- Please contact Michelle Westbrook as she is still on board to facilitate

Club Raffle(s):
The WP board recommended two raffles at the Annual meeting. Both raffles have tickets
printed- please see Stacy Frakes to sign out a book.
1) Ariens Snowblower Raffle is top priority given the drawing will be held at the December 2020 WP meeting: ONLY 300 tickets will be sold at $10 each at the Bee Hive and Mikee’s Payne’s Point. Potential others will be Westward Ho, Bare Bones, and Critters in Winneconne. There will be a Facebook push in the next week on the club page. The ask is that members share the post from WP and spread the word. If anyone knows of a place willing to sell tickets, please contact a member of the board
a. Grand Prize- Ariens 28” SHO Deluxe Snowblower—retail value of $1,299.
b. 2nd and 3rd place prize of $100 cash prize
2) February 2021 Calendar raffle still planned and is to be drawn daily at the Beehive Bar and Grill. 750 tickets will be sold at the cost of $10 each. This raffle has taken a backseat to the Snowblower raffle— will be discussing execution of this at the Nov/ Dec meeting

County Director’s Report
County grooming checks were finally dispersed last week, check has been deposited in club checking account. The 2020 directors meeting is to be held as planned at the end of October. Mike Giese will share details at
November meeting.

Trail/Grooming Committee
New groomer has arrived and is in great condition. Thank you goes out to Grant as he added some LEDs and repaired some brackets that were damaged in transit. He has also made up some manuals that will be given to operators when the time comes.
Mike Giese is about ½ way though contacting the landowners—due to crop rotation there is a lot of winter wheat on the trails, there is currently a handshake agreement that damage will be reimbursed to landowner(s)
in the event of off trail riding. Sensitive areas are going to need to be more heavily signed. There were some areas that have been disc’d down already due to good conditions. A big thank you goes out to Mike Bresynan laying welds down on the drag and getting it ready to go for the season.

Membership and Safety Committee:
At the time of the meeting, the club had collected 30 memberships so far for the 2020/2021 season. Jason Ollanketo to send out reminder emails as necessary.

Old Business
Winnebegoland Employee Appreciation day:
Event went off very well- no financial investment by the club other than volunteer time. Winnebegoland covered all expenses the same day, and cut a check to the club for $500 for spearheading. Thank you to Stacy
and Dave Frakes for assisting with corn, Mike Giese, Jason Ollanketo, Mike Thoma, and Matt Smits for helping make this event happen.

Beehive Corn Fundraiser on Sept 26th:
Club decided to withdraw from this due to COVID restrictions. Turnout ultimately ended up being smaller than anticipated.

New Business
Old Groomer:
It was a recommendation from the board that the (now) old groomer be listed for sale given there would be no real need for it going forward given the pristine condition of the new BR180 delivered in the past week. The spare parts that cannot be used with the new unit were also discussed and suggested that they go for sale and included in the listing. Mike Thoma made a motion to list the old unit for $14,900 and leave it to board discretion to determine lowest accepted offer. (I believe Stu made the motion), Paul Kuehnl seconded, and all approved.

2020/2021 club meetings
Discussion surrounding offering virtual meetings for the remainder of 2020 (minimum) was had and it was decided that there will be a virtual option available for those who do not want to participate in person. There
will be further communication and earlier than a couple days on how to call in to the meeting. The system was tested and it works if you dial in from a phone and enter the access code when prompted. Watch for a separate email with call in numbers for future meetings. *THOSE CALLING IN VIRTUALLY AND ATTENDING FOR THE WHOLE MEETING WILL STILL BE ELIGIBLE FOR ATTENDANCE RAFFLE

8/18 PM, Motion to adjourn the meeting, seconded – unanimously approved.

Attendance: Jason Ollanketo, Mike Bresynan, Mike Giese, Mike Thoma, Matt Smits, Scott Thorp, Stacy Frakes, Stu Hoelzel, Harvey Harrison, Paul Kuehnl

Location: Winkler’s Westward Ho, 4905 County Hwy S, Oshkosh, WI 54904
2020 Meeting Dates: Nov 10, Dec 8, 2020
2021 Meeting Dates: Jan 12, Feb 9, Mar 9, Apr 13, 2021