Wolff’s Pack Snowmobile Club Meeting Minutes
November 10, 2020 at Winkler’s Westward HO
4905 County Hwy S, Oshkosh, WI 54904

The meeting was called to order at 7:31 p.m. by President,
Paul Kuehnl.

First order of business:
The October 2020 meeting minutes were read by Matt Smits— a motion to approve was made by Harvey Harrison, seconded by Mike Bresynan and unanimously approved.

Treasurer’s Report (Ending 10/31/2020)                             
Please join our club to see a copy of the Treasurer’s Report.
Stu Hoezel made motion to accept the treasurers report, Harvey Harrison seconded and all approved

Social / Promotions Committee
Fox Valley Winter Expo:
Raffle baskets are coming in and sponsors are sending items to use as fundraising during Winter Expo. Don and Michelle Westbrook currently have items from DSG Outfitters, Snap-On (jacket), Ultimax Snowmobile Belt, and are currently awaiting word back from Woody’s, Ken’s, and Hexco. Matt Smits has collected a basket from Polaris including a $250 gift card and a helmet/ jacket from Winnebegoland (still needs to pick up). Scavenger hunt and Kids raffle will also be organized with potential different color tickets for kids/ adults to separate. Paul Kuehnl will be finalizing classes/ trophies for show in the next month or so. Mike Giese has secured the AWSC trailer. Stacy Frakes will have/ distribute bar posters as necessary. It was also discussed to invite other clubs/ etc to be discussed more in depth at the Alliance Mtg.

Club Raffle(s):  The WP board recommended two raffles at the Annual
meeting.  Both raffles have tickets
printed- please see Stacy Frakes to sign out a book.

1. Ariens Snowblower Raffle; fewer tickets than hoped have been sold to
   date, there will be a big push as we inch closer to the 12/8 raffle drawing.
   Paul K will potentially be bringing books to Dunbar Vintage show for a last
   ditch sale effort
   1. Grand Prize- Ariens 28” SHO Deluxe Snowblower—retail value of
      $1,299. 
   1. 2^nd and 3^rd place prize of $100 cash prize

• February 2021 Calendar raffle still planned and is to be drawn daily at
  the Beehive Bar and Grill.  750 tickets
  will be sold at the cost of $10 each. This raffle has taken a backseat to the
  Snowblower raffle— books are to begin going out to bars ASAP to push early
  sales

County Director’s Report
Directors meeting was held as planned at the end of October in Appleton. A couple of highlights included;

• November 2021- Groomer GPS will be mandatory
  on all club groomers across the state, there will be a 6-8 hr delay on any
  software to deter groomer chasing riders
• Over the last year, over 350 new miles have
  been added to the states snowmobile infrastructure
• Langlade county bridge was approved over the
  Wolf River for snowmobile only
• Bar/ Restaurant sign removal on all
  snowmobile trails driven by DNR was found
  to be false rumors spread by social media

Trail/Grooming Committee
Almost all of the trail system has been leveled and currently on hold due to all of the recent rain. It was discussed that WP Snowmobile club will trial GPS- more detail in ‘new business’. There will be a facebook invite for some potential pre-marking/ groomer work as early as the upcoming weekend, please watch Facebook for updates. Diesel fuel was delivered within the past couple weeks and the tanks are now full.

Membership and Safety Committee:  
At the time of the meeting, the club had collected 54 memberships so far for the 2020/2021 season. Jason Ollenketo to send out reminder emails as necessary. Jason O has two safety classes now scheduled as it is currently capped at 25 students to respect the CDC’s recommendation of social distancing. To date there are 32 students signed up for the two two-session classes (12/1, 12/3, and 12/8, 12/10)

Old Business
Old Groomer:
It was a recommendation from the board that the (now) old groomer be listed for sale given there would be no real need for it going forward given the pristine condition of the new BR180 delivered in the past week. The spare parts that cannot be used with the new unit were also discussed and suggested that they go for sale and included in the listing. Mike Thoma made a motion to list the old unit for $14,900 and leave it to board discretion to determine lowest acceptable offer. Stu Hoelzel made a motion to approve, Paul Kuehnl seconded, and all approved.

2020/2021 club meetings
Discussion surrounding offering virtual meetings for the remainder of 2020 (minimum) was had and it was decided that there will be a virtual option available for those who do not want to participate in person. There will be further communication and earlier than a couple days on how to call in to the meeting. The system was tested and it works if you dial in from a phone and enter the access code when prompted. Watch for a separate email with call in numbers for future meetings. ***THOSE CALLING IN VIRTUALLY AND ATTENDING FOR THE WHOLE MEETING WILL STILL BE ELIGIBLE FOR ATTENDANCE RAFFLE** to withdraw from this due to COVID restrictions. Turnout ultimately ended up being smaller than anticipated.

New Business
GPS for Groomer:
Groomer GPS is going to become required for all clubs that currently groom in the state beginning November of 2021. Wolff’s Pack is electing to be the ‘guinea pigs’ for installation in the 2020 season to try and get ahead of the curve to vet out/ assist others with questions as this transitions into a requirement. The cost of the unit is reimbursable by the state and is going to assist in more accurate grooming reporting. It is worth nothing that there will be a delay on reporting as much as 6-8 hours as there are APPS that show groomers locations. This will deter any people from following the groomer real time.

Lease for groomer barn:
The board renewed the lease for the groomer barn. The same language was used as the last contract and is a 2 year term with applicable dates updated and subsequently signed by both parties.

8:30PM, Motion to
adjourn the meeting was made by Scott Thoma, Todd Llewellyn seconded –
unanimously approved.

Attendance:
Mike Bresynan, Mike Giese, Mike Thoma, Scott Thoma, Matt Smits, Stacy Frakes,
Stu Hoelzel, Patty Hoelzel, Harvey Harrison, Paul Kuehnl, Todd Llewellyn, Brian
Reeves, Grant Wilson

VIRTUAL- Don Westbrook, Michelle Westbrook, Jason Ollanketo 

Location: Winkler’s Westward Ho, 4905 County Hwy S, Oshkosh, WI  54904
2020 Meeting Dates:  Dec 8, 2020
2021 Meeting Dates:  Jan 12, Feb 9, Mar 9, Apr 13, 2021