Wolff’s Pack Snowmobile Club Meeting Minutes
April 10, 2018 –Mikeee’s Paynes Point

The meeting was called to order at 7:36 p.m. by President, Paul Kuehnl.

First order of business:
The March 2018 meeting minutes were read by Jason Ollanketo
Minutes were modified, accepted and approved.

1. We made $991.05 instead of $1,287.05 at the Fox Valley Winter Expo.
2. Stacy will be meeting with Thrivent not “the bank” to discuss savings opportunities.

Treasurer’s Report (Ending 3/31/2018)                                         
Please join our club to get a copy of the Treasurer’s Report.

Social / Promotions Committee
Club Vintage Event and Club Raffle:
No Updates.

County Director’s Report
The Winnebago County Alliance has finished GPS’ing all of the funded trails in Winnebago County. A new map will be printed this fall for the next two years and will feature actual GPS tracks for the trails that have been mapped. The AWSC had their annual meeting. Mike Giese reported that the AWSC may be increasing their membership rates in the future to help offset the costs of lawsuits from groups that are trying to close trails across the state. The AWSC has not had a rate increase since 2001. The AWSC will also start implementing a credit card fee for people purchasing trail passes from them to help offset the administrative costs. 

Trail/Grooming Committee
Most of the trail signs had been picked up as of the April 10^th meeting. A few frozen in signs were still left to remove.

Membership and Safety Committee:
Jason Ollanketo attended a DNR instructor recertification class in March. He is now certified for the next three years and does intend to teach another safety class in December 2018 for ATV and Snowmobile. 

Old Business
Mike Giese will be planning a future work date to add some rafter storage and to organize the Wolff’s Pack Toolbox. Look for emails in the future.

Stacy Frakes met with Thrivent to discuss savings opportunities. Future options to be discussed.

Todd Llewellyn accepted Mike Giese’s March nomination to run for Board Member.

Paul Kuehnl spoke with the Vinland Fire Department to see if they have any pressing fund raising needs at this time. The fire department did not have any immediate needs, but they will let the club know in the future if they are looking for donations.

Bylaws Updates:
The updates to the club’s bylaws that were presented at the March meeting were discussed. Patty Hoelzel made a motion to accept the new bylaw’s. Todd Llewellyn seconded and all approved. A copy of the new bylaw’s will be emailed to every member of the club. The bylaw changes are highlighted here.

Key updates:

1. President, Secretary and Trail Boss elections for this year be a two year term. The Vice President and Treasurer roles will be a one year election this year and a two year election next year and so on in the future.
2. Some minor updates will be made to consider the September meeting as the annual meeting to better reflect our fiscal year from Sept 1 through Aug 31.

New Business
Paul Kuehnl made a motion to pay Harvey Harrison for 2017 and 2018 maple syrup that is used to hand out to landowners on our trail. Mike Giese seconded, all approved. This was done to make sure that we had syrup available before Harv was sold out.

The club agreed to move ahead with Octoberfest 2018. The application was submitted online the beginning of April and the club has locked down our same position on College Avenue for the upcoming venue.

VP-Grant Wilson discussed his plans to roll out a Wolff’s Pack Budget for the upcoming 2018-2019 season. The budget will be reviewed and voted on at the September Annual Meeting.

Elections:
There was a single nomination for all of the open positions for officers and board members. Jason Ollanketo made a motion to cast a unanimous ballot for the President, Trail Boss, Secretary and 2 year Board Member positions for a 2 year term. Todd Llewellyn seconded and all approved.

Mike Giese made a motion for a unaminous ballot for the Vice President and the Treasurer for a one year term. Patty Hoelzel seconded and all approved.

2018-2020 Officers                                                                         2018-2019 Officers
President:          Paul Kuehnl                                                          Vice President: Grant Wilson
Trail Boss:         Mike Giese                                                             Treasurer: Stacy Frakes
Secretary:          Jason Ollanketo                                                    Board: Mike Thoma (Second year of 2 year term)
Board:                Todd Llewellyn

8:19 P.M., Motion to adjourn the meeting, seconded – unanimously approved.

Attendance: Paul Kuehnl, Grant Wilson, Stacy Frakes, Mike Giese, Jason Ollanketo, Brian Reeves,
Todd Llewellyn, Harvey Harrison, Stu and Patty Hoelzel