Wolff’s Pack Snowmobile Club Meeting Minutes

Mar 13, 2018 –Mikeee’s Paynes Point
The meeting was called to order at 7:39 p.m. by President, Paul Kuehnl.

First order of business:
The Feb 2018 meeting minutes were read by Jason Ollanketo
Minutes were accepted and approved.

Treasurer’s Report (Ending 2/28/2018)               
Please join our club to get a copy of the Treasurer’s Report.

Social / Promotions Committee
Club Vintage Event:
A deposit has been placed to reserve the Sunnyview Expo Center for the Annual Fox Valley Winter Expo on Saturday January 5, 2019.   We ended up making $991.05 overall on the Fox Valley Winter Expo. A special thanks goes out to all the sponsors of the event that really made that happen: Beehive Bar and Grill, State Farm Ins.-Josh Carter, Turf Works LLC, Team Winnebagoland, CR Fochs LLC, Schwartz and Shea, Diedrich Agency and State Farm Ins.-Katie Coppersmith who also donated a helmet for our kids raffle.  

Club Raffle
No discussions this month.

County Director’s Report
The Winnebago County Alliance continues to work on GPSing the remaining funded trails within Winnebago County. These GPS tracks will be used on next year’s County map printing. The annual AWSC convention will be held from March 23-25 at the Radisson Hotel and Conference Center in Green Bay, WI. Mike Giese and Jason Ollanketo plan to attend the meeting on Saturday on behalf of the Winnebago County Alliance. 

Trail/Grooming Committee
The trails have not opened at all this year. Mike Giese was featured on the Channel 2 news to discuss the impact of low snow winters on the local economy.

Membership and Safety Committee:
As of March 9, 2018, there have been 14 snowmobile deaths in Wisconsin since the start of the 2017/2018 season. Please ride safe. 

Old Business
Wolff’s Pack Groomer Shed work day
Mike Giese will be planning a future work date to add some rafter storage and to organize the Wolff’s Pack Toolbox. Look for emails sometime in April.

Stacy Frakes will be meeting with Thrivent to discuss savings opportunities at the end of March.

Scott Thoma made a motion to donate $100 to next year’s annual Eagle River Military Ride. Mike Bresnyan seconded and all approved.

Paul Kuehnl agreed to find out from the Vinland Fire Department if they have any pressing fund raising needs at this time. The club will consider making a donation to the Fire Department pending this information.

The club has decided to table any discussions regarding a club trail or lake ride until next season.

The Board made a decision that the club will have next year’s meetings at the Hook and Spear Club in Neenah. We believe that a relationship with that club will be mutually beneficial to both groups. The April Meeting this year will still be held at Mikeee’s Paynes Point Bar and Grill. 

New Business
Nominations: Several nominations were made and accepted for the upcoming April elections.

Paul Kuehnl accepted a nomination for President.
Grant Wilson accepted a nomination for Vice President.
Mike Giese accepted a nomination for Trail Boss.
Stacy Frakes accepted a nomination for Treasurer.
Jason Ollanketo accepted a nomination for Secretary.
Todd Llewellyn was nominated for Board member, but he was not present to accept the nomination.
More nominations will be accepted at the April 10^th meeting.

Bylaws
The board met before the meeting to discuss making some updates to the club’s bylaws. These updates will be presented at the April meeting prior to elections.

Key updates to consider:

1. The board would like to make elections of officers for two year terms at alternating years to avoid having a complete turnover of the board in any one season. The proposal is for the President, Secretary and Trail Boss elections for this year be a two year term. The Vice President and Treasurer roles will be a one year election this year and a two year election next year and so on in the future.
2. Some minor updates will be made to consider the September meeting as the annual meeting to better reflect our fiscal year from Sept 1 through Aug 31.
3. Clarification of the Vice President’s role within the club.
4. Further clarification of the Annual budget and goals will also be discussed.8:21 P.M., Motion to adjourn the meeting, seconded – unanimously approved.

Attendance: Paul Kuehnl, Grant Wilson, Stacy Frakes, Mike Giese, Jason Ollanketo, Mike Bresnyan,
Scott Thoma, Harvey Harrison, Stu and Patty Hoelzel